Occupational Health Administrator

Are you an organised administrator with excellent attention to detail and a passion for providing exceptional support?

We’re looking for an experienced Occupational Health Administrator to join a busy and supportive team. This is an excellent opportunity for someone with a strong administrative background who enjoys working in a fast-paced environment while handling confidential information with professionalism and care.

The Role

As an Occupational Health Administrator, you will provide essential administrative support to the Occupational Health team, ensuring the smooth day-to-day running of the service. You’ll coordinate appointments, manage confidential records, liaise with internal and external stakeholders, and help deliver an efficient, high-quality service.

Key Responsibilities

• Provide comprehensive administrative support to the Occupational Health team.
• Manage appointments and coordinate diaries for Occupational Health professionals.
• Handle confidential medical records, ensuring they are stored securely and in line with GDPR requirements.
• Respond to telephone and email enquiries, resolving queries or directing them to the appropriate person.
• Prepare reports, letters, correspondence and statistical information.
• Process invoices and liaise with finance teams and external service providers.
• Organise meetings, book venues and ensure follow-up actions are completed.
• Maintain office supplies and support the smooth operation of the department.
• Identify opportunities to improve administrative processes and customer service.
• Ensure compliance with data protection, health and safety and organisational policies.

About You

We’re looking for someone who has:

• Previous experience in an administrative role, ideally within Occupational Health, healthcare, the NHS or another confidential environment.
• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• The ability to handle sensitive and confidential information with discretion.
• Confidence using Microsoft Office and database systems.
• A proactive approach with excellent problem-solving skills.
• The ability to work independently as well as part of a collaborative team.

Why Apply?

This is a fantastic opportunity to join a professional team where your organisational skills will make a real difference. If you enjoy providing high-quality administrative support, thrive in a structured environment and take pride in delivering excellent customer service, we’d love to hear from you.

Apply today to find out more about this opportunity.