Candidate Registration Form | Casanovas Recruitment

Please note : Form fields marked with a * are required

1. Equal opportunities

Casanovas Recruitment Solutions is committed to a policy of equal opportunities for all work seekers and shall adhere to such a policy at all times and will review on an on-going basis on all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs or membership or non-membership of a trade union and we place an obligation upon all staff to respect and act in accordance with the policy.

Casanovas Recruitment Solutions shall not discriminate unlawfully when deciding which candidate/temporary worker is submitted for a vacancy or assignment, or in any terms of employment or terms of engagement for temporary workers. Casanovas Recruitment Solutions will ensure that each candidate is assessed only in accordance with the candidate’s merits, qualification and ability to perform the relevant duties required by the particular vacancy.

2. Candidate / Temporary Worker details

Name (first and last names are mandatory, middle names are optional)

Home address and postcode:

Telephone

Email address*

National Insurance number (or date of birth and gender if no National Insurance no.)

Identity check – have you provided a copy of your Passport?*

Yes No

Do you have a current UK driving license?*

Yes No

Do you have access to a vehicle for work purposes?*

Yes No

Emergency contact name and phone number

Right to work check, Do you have immigration permission to work in the UK?*

Yes No

In line with Home Office guidance on the prevention of illegal working we will need to verify and take a copy of your original ID documentation as evidence of your right to work in the UK if you are to be engaged by Casanovas Recruitment Solutions for temporary work.

Employment details:

Current / last employer

Employment date (From)

Employment date (To)

Address

Telephone number

Email address

Job title

Referee name

Referee telephone number

Referee email address

Employment details cont:

Previous employer

Employment date (From)

Employment date (To)

Address

Telephone number

Email address

Job title

Referee telephone number

Referee email address

Are you currently or have you been subject to an investigation for any matters (incl. conduct, or performance) or criminal professional body investigation?

Yes No

Do you have any warnings or disciplinaries on your employment record that have not been disposed of?

Yes No

3. Criminal record disclosure

We are asking you to complete this form in relation to job roles which are not exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). For this reason you are only required to disclose information about unspent convictions. You are not required to disclose spent convictions on this form.

Additionally, you are not required to declare any information about ‘protected’ offences – (offences to which the filtering rules apply). If you are unsure as to whether a conviction is unspent/spent or protected (filtered) please see the additional guidance or you can contact organisations such as NACRO or Unlock for further information.

If you wish to be put forward for/if any role is identified which may be suitable for you but which is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020), meaning that you are required to disclose spent convictions, we will ask you to complete an additional criminal disclosure form. You are not required to complete that additional form if you do not wish to be put forward for that type of work.

Do you have any unspent criminal convictions?*

Yes No

If yes, please provide the offence dates, dates of conviction/caution, offence types and sentences below.

If you have declared any convictions you are welcome to provide us with any additional information that you think may be relevant and which will help us to determine your suitability to be put forward for roles with our clients. This could include for example information about the circumstances of the offence, any work (paid or voluntary) or training that you have undertaken since, change in your circumstances etc.

We will seek to put forward/supply the best possible candidates to our clients. Having a criminal conviction will not necessarily exclude you from the process.

The information given will be treated in the strictest of confidence and only taken into account where, in our reasonable opinion, the offence is relevant to the post to which you are applying. Failure to declare a conviction may require us to exclude you from our register if the offence is not declared but later comes to light. If you are working in an assignment with a client at the time that we are made aware of a conviction that you have not disclosed to us, we may be legally required to inform our client of that information and your assignment may be terminated.

4. Qualifications and authorisations

Insert details of any professional qualifications required or authorisations required to work – these will differ according to sector e.g.:

Examples of information required

HR – CIPD Certificate, FCIPD Membership
Accountancy – evidence of qualifications or practicing certificates AAT, CIMA, ACCA, ICAEW etc

Details

Please attach you files below

5. Health and Disability

We want to ensure that we provide work finding services to all work seekers fairly and equally.

1. If you have a disability, what are your needs in terms of reasonable adjustments in order to access this recruitment service and to attend interview, or to take aptitude tests etc.?

Details

2. Do you have any disability or health issues that may make it difficult for you to carry out functions which are intrinsic to the role/type of work you seek?

You will be able to check whether a specific role that you seek has an intrinsic function by viewing a job specification on Casanovas Recruitment Solutions website or by written request

Do you have any disability or health issues?*

Yes No

If yes, please specify, Are there any reasonable adjustments that would assist you to carry out the intrinsic functions of the role/type of work you seek?

6. Data Protection Statement

Casanovas Recruitment Solutions provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller. This is why we have asked for your personal data on this form. When we process your personal data we must do so in accordance with data protection laws. Those laws require us to give you a Privacy Statement to explain how we manage your personal data

Please see our Privacy & Cookies Policy which is available online on here.

7. Collection and use of personal data

a. Purpose of processing and legal basis Casanovas Recruitment Solutions will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients. In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards. The legal bases we rely upon to offer these services to you are:

Your consent
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you

b. Legitimate interest This is where Casanovas Recruitment Solutions has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where Casanovas Recruitment Solutions has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

Managing our database and keeping work-seeker records up to date;
Contacting you to seek your consent where we need it;
Providing work-finding services to you as an individual, including sending your information to our clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to Casanovas Recruitment Solutions passing them your cv;
Contacting a candidate/ temporary worker with information about similar products or services that you have used from Casanovas Recruitment Solutions recently; and
Passing work-seeker’s information to debt collection agencies.

c. Recipient/s of data Casanovas Recruitment Solutions may process your personal data with/through the following recipients:

Clients that we introduce or supply individuals to
Your former or prospective new employers that we obtain or provide references to
The Recruitment and Employment Confederation
Any other third parties who carry out audits to ensure that the business runs correctly or line with our
Payroll service providers who manage your payroll on our behalf
Any umbrella companies that you pass candidate data to
Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
Our insurers
Our legal advisers
Social networks
Our IT and CRM providers
Any public information sources and third party organisations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), DVLA, credit reference agencies
Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA,
Trade unions;
Any other organisations you as an individual asks us to share your data with. Please note that this is not an exhaustive list and will be reviewed frequently and in line with any changes or additions to this list.

d. Statutory/contractual requirement Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

Casanovas Recruitment Solutions will be unable to provide job seeking services for you.

8. Data retention

Casanovas Recruitment Solutions will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where Casanovas Recruitment Solutions has obtained your consent to process your personal data we will do so and retain until such time as it is deemed unnecessary or is required to be removed by Casanovas Recruitment or you an individual up to a maximum of five years Upon expiry of that period Casanovas Recruitment Solutions will seek further consent from you. Where consent is not granted Casanovas Recruitment Solutions will cease to process your personal data.

9. Your rights

Please be aware that you have the following data protection rights:

The right to be informed about the personal data Casanovas Recruitment Solutions processes on you;
The right of access to the personal data Casanovas Recruitment Solutions processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.

Where you have consented to Casanovas Recruitment Solutions processing your personal data you have the right to withdraw that consent at any time by contacting Rebecca Smith – rebecca@casanovasrecruitment.com / 01787 703702

There may be circumstances where Casanovas Recruitment Solutions will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that Casanovas Recruitment Solutions processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

10. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Michelle Frost of Casanovas Recruitment Solutions michelle@casanovasrecruitment.com / 01787 703702

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Casanovas Recruitment Solutions will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable

I accept these conditions

I confirm I have read the above and agree to these conditions.*

Fill in your full name to agree to these conditions

Date of Acceptance

Candidate / Temporary Worker Registration Form

1. Equal opportunities

2. Candidate / Temporary Worker details

Employment details:

Employment details cont:

3. Criminal record disclosure

4. Qualifications and authorisations

5. Health and Disability

6. Data Protection Statement

7. Collection and use of personal data

8. Data retention

9. Your rights

10. Complaints or queries

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